VIP Outlook emails → Microsoft Teams

When a key client emails you in Outlook, your team sees it in a Teams channel.

Medium Saves ~3 hours/month ProductivityBy Flowngn team

Works with n8n · Make · Zapier

Keep customers happy Stay on top of things

How it works

Trigger: Outlook — new email

Watch your Outlook inbox for new emails.
Continue only if the sender is from a VIP client's domain.
Post the sender and subject to your Teams channel.

Diagram

Trigger App Logic

Build it

Pick your tool — same automation, step by step.

Copy and paste straight into an n8n canvas (Ctrl+V), or download and use Import from File. Then connect your own credentials and replace every YOUR_… placeholder.

Workflow JSON

Show code (134 lines)

{
  "name": "VIP Outlook emails → Microsoft Teams (Flowngn)",
  "nodes": [
    {
      "parameters": {
        "content": "## VIP Outlook emails → Microsoft Teams\nWhen a key client emails you in Outlook, your team sees it in a Teams channel.\n\n**Setup**\n1. Open each node and connect your own credentials.\n2. Replace every YOUR_… placeholder.\n3. Test once, then activate.\n\nFree template from Flowngn",
        "height": 260,
        "width": 340
      },
      "id": "329e2338-93ca-4cbf-a524-1cf0df134a65",
      "name": "Setup notes",
      "type": "n8n-nodes-base.stickyNote",
      "typeVersion": 1,
      "position": [
        -420,
        -60
      ]
    },
    {
      "parameters": {
        "pollTimes": {
          "item": [
            {
              "mode": "everyMinute"
            }
          ]
        },
        "event": "messageReceived",
        "output": "simple",
        "filters": {},
        "options": {}
      },
      "id": "329e2338-93ca-4cbf-a524-1cf0df134a65",
      "name": "New Outlook email",
      "type": "n8n-nodes-base.microsoftOutlookTrigger",
      "typeVersion": 1,
      "position": [
        0,
        0
      ]
    },
    {
      "parameters": {
        "conditions": {
          "options": {
            "caseSensitive": true,
            "leftValue": "",
            "typeValidation": "loose"
          },
          "conditions": [
            {
              "id": "c1",
              "leftValue": "={{ $json.from?.emailAddress?.address || '' }}",
              "rightValue": "@YOUR_VIP_CLIENT.com",
              "operator": {
                "type": "string",
                "operation": "endsWith"
              }
            }
          ],
          "combinator": "and"
        },
        "options": {}
      },
      "id": "329e2338-93ca-4cbf-a524-1cf0df134a65",
      "name": "From a VIP?",
      "type": "n8n-nodes-base.if",
      "typeVersion": 2.2,
      "position": [
        300,
        0
      ]
    },
    {
      "parameters": {
        "resource": "channelMessage",
        "operation": "create",
        "teamId": {
          "__rl": true,
          "value": "YOUR_TEAM_ID",
          "mode": "id"
        },
        "channelId": {
          "__rl": true,
          "value": "YOUR_CHANNEL_ID",
          "mode": "id"
        },
        "contentType": "text",
        "message": "=📧 VIP email from {{ $json.from.emailAddress.name }}: {{ $json.subject }}",
        "options": {}
      },
      "id": "329e2338-93ca-4cbf-a524-1cf0df134a65",
      "name": "Post to Teams",
      "type": "n8n-nodes-base.microsoftTeams",
      "typeVersion": 2,
      "position": [
        600,
        0
      ]
    }
  ],
  "connections": {
    "New Outlook email": {
      "main": [
        [
          {
            "node": "From a VIP?",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "From a VIP?": {
      "main": [
        [
          {
            "node": "Post to Teams",
            "type": "main",
            "index": 0
          }
        ]
      ]
    }
  },
  "pinData": {},
  "settings": {
    "executionOrder": "v1"
  },
  "meta": {
    "templateCredsSetupCompleted": false
  },
  "tags": []
}

Open in the playground to edit →

Tips

Use a shared mailbox so the whole team gets the same alerts.

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