Personalized emails from a Google Sheet

Send a personal email to every row in a sheet and mark each one as sent.

Easy Saves ~5 hours/month MarketingBy Flowngn team

Works with n8n · Make · Zapier

Grow your audience

How it works

Trigger: Manual — click Execute workflow when ready

Read your list (name, email, status).
Keep rows that haven't been sent yet.
Send each person a personalized email.
Mark the row as sent so nobody gets it twice.

Diagram

Trigger App Logic

Build it

Pick your tool — same automation, step by step.

Copy and paste straight into an n8n canvas (Ctrl+V), or download and use Import from File. Then connect your own credentials and replace every YOUR_… placeholder.

Workflow JSON

Show code (194 lines)

{
  "name": "Personalized emails from a Google Sheet (Flowngn)",
  "nodes": [
    {
      "parameters": {
        "content": "## Personalized emails from a Google Sheet\nSend a personal email to every row in a sheet and mark each one as sent.\n\n**Setup**\n1. Open each node and connect your own credentials.\n2. Replace every YOUR_… placeholder.\n3. Test once, then activate.\n\nFree template from Flowngn",
        "height": 260,
        "width": 340
      },
      "id": "458210f1-1c22-487e-a172-02be03f78739",
      "name": "Setup notes",
      "type": "n8n-nodes-base.stickyNote",
      "typeVersion": 1,
      "position": [
        -420,
        -60
      ]
    },
    {
      "parameters": {},
      "id": "458210f1-1c22-487e-a172-02be03f78739",
      "name": "Run manually",
      "type": "n8n-nodes-base.manualTrigger",
      "typeVersion": 1,
      "position": [
        0,
        0
      ]
    },
    {
      "parameters": {
        "operation": "read",
        "documentId": {
          "__rl": true,
          "value": "YOUR_SPREADSHEET_ID",
          "mode": "id"
        },
        "sheetName": {
          "__rl": true,
          "value": "Contacts",
          "mode": "name"
        },
        "options": {}
      },
      "id": "458210f1-1c22-487e-a172-02be03f78739",
      "name": "Read list",
      "type": "n8n-nodes-base.googleSheets",
      "typeVersion": 4.5,
      "position": [
        300,
        0
      ]
    },
    {
      "parameters": {
        "conditions": {
          "options": {
            "caseSensitive": true,
            "leftValue": "",
            "typeValidation": "loose"
          },
          "conditions": [
            {
              "id": "c1",
              "leftValue": "={{ $json.status }}",
              "rightValue": "sent",
              "operator": {
                "type": "string",
                "operation": "notEquals"
              }
            }
          ],
          "combinator": "and"
        },
        "options": {}
      },
      "id": "458210f1-1c22-487e-a172-02be03f78739",
      "name": "Not sent yet?",
      "type": "n8n-nodes-base.if",
      "typeVersion": 2.2,
      "position": [
        600,
        0
      ]
    },
    {
      "parameters": {
        "sendTo": "={{ $json.email }}",
        "subject": "=A quick note for you, {{ $json.name }}",
        "emailType": "text",
        "message": "=Hi {{ $json.name }},\n\nYOUR_MESSAGE\n\nBest,\nYOUR_NAME",
        "options": {
          "appendAttribution": false
        }
      },
      "id": "458210f1-1c22-487e-a172-02be03f78739",
      "name": "Send email",
      "type": "n8n-nodes-base.gmail",
      "typeVersion": 2.1,
      "position": [
        900,
        0
      ]
    },
    {
      "parameters": {
        "operation": "update",
        "documentId": {
          "__rl": true,
          "value": "YOUR_SPREADSHEET_ID",
          "mode": "id"
        },
        "sheetName": {
          "__rl": true,
          "value": "Contacts",
          "mode": "name"
        },
        "columns": {
          "mappingMode": "defineBelow",
          "value": {
            "email": "={{ $('Not sent yet?').item.json.email }}",
            "status": "sent"
          },
          "matchingColumns": [
            "email"
          ]
        },
        "options": {}
      },
      "id": "458210f1-1c22-487e-a172-02be03f78739",
      "name": "Mark as sent",
      "type": "n8n-nodes-base.googleSheets",
      "typeVersion": 4.5,
      "position": [
        1200,
        0
      ]
    }
  ],
  "connections": {
    "Run manually": {
      "main": [
        [
          {
            "node": "Read list",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Read list": {
      "main": [
        [
          {
            "node": "Not sent yet?",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Not sent yet?": {
      "main": [
        [
          {
            "node": "Send email",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Send email": {
      "main": [
        [
          {
            "node": "Mark as sent",
            "type": "main",
            "index": 0
          }
        ]
      ]
    }
  },
  "pinData": {},
  "settings": {
    "executionOrder": "v1"
  },
  "meta": {
    "templateCredsSetupCompleted": false
  },
  "tags": []
}

Open in the playground to edit →

Tips

Gmail has daily sending limits — send to small batches.
Only email people who expect to hear from you.

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